Early Withdrawal Policy
We understand that circumstances may change, and there may be instances where a business decides to withdraw a project before its completion. While we strive to provide maximum flexibility, it’s important to ensure that our engineers and reviewers are fairly compensated for their time and effort. Below is a detailed outline of our Early Withdrawal Policy, applicable to both Public and Private Projects.
Understanding Early Withdrawal
Early withdrawal refers to the process where a business decides to terminate or remove a project from our platform while it is still in progress. This could be due to various reasons, such as changes in business priorities, budget constraints, or strategic shifts.
Applicable Fees
If a project is withdrawn before completion, an exit fee of 15% of the total project value will be charged. This fee is designed to compensate the engineers and reviewers who have already invested significant time and resources into working on your project.
For Public Projects:
In public competitions, multiple engineers and reviewers from our pool may have already contributed to your project. The exit fee ensures that these contributors are fairly compensated for their work, even if the project does not reach completion.
The collected fee will be distributed among the participating engineers and reviewers based on the work they have completed up to the point of withdrawal. This may include code submissions, reviews, and other relevant contributions.
For Private Projects:
In private projects, where the development team is handpicked and works under strict confidentiality, the exit fee serves to cover the dedicated efforts of these select engineers.
Given the nature of private projects, where resources are more focused and specialized, the exit fee may also cover the costs associated with the confidentiality agreements (such as NDAs) and the project-specific infrastructure that has been set up.
Compensation Distribution
Upon early withdrawal, the exit fee will be allocated to the contributors as follows:
Engineers:
Engineers who have submitted code or contributed to the development process will receive compensation proportional to the work completed. This includes tasks like feature development, bug fixes, optimization efforts, and more.
Reviewers:
Reviewers who have spent time assessing code submissions and providing feedback will also be compensated. Their role in ensuring code quality and alignment with your requirements is critical, and the exit fee recognizes their efforts.
Lead Reviewer (Private Projects):
In private projects, the lead reviewer, who plays a pivotal role in filtering submissions and ensuring the highest standards of quality, will receive a portion of the exit fee. This compensation acknowledges their responsibility in managing and overseeing the project.
Administrative Costs:
A small portion of the exit fee may be allocated to cover administrative costs associated with the early withdrawal, such as processing refunds, closing out contracts, and managing the distribution of funds to the contributors.
Considerations Before Withdrawal
Before deciding to withdraw a project, we encourage businesses to consider the following:
Impact on Development:
Early withdrawal may result in the loss of partially completed work. If the project is close to completion, it might be more beneficial to discuss any concerns with our team. We are here to help find solutions, whether that means adjusting the project scope, extending deadlines, or providing additional support.
Reputation within the Community:
Withdrawing from a project can impact your reputation within the developer community. Engineers and reviewers value consistency and commitment, and maintaining good relations can be beneficial for future collaborations.
Alternative Options:
If the project is facing challenges, consider discussing alternative options with us. Whether it's extending the timeline, altering the project scope, or reopening the competition for additional submissions, we are here to assist in finding the best path forward.
Communication and Process
Notification of Withdrawal:
To initiate an early withdrawal, the business must notify us in writing via email or through the project’s dedicated communication channel (e.g., Discord). This notification should include the reason for withdrawal and any relevant details that may impact the final settlement.
Final Assessment:
Upon receiving a withdrawal request, our team will conduct a final assessment of the project’s progress. This includes evaluating the work completed by engineers and reviewers to determine the fair distribution of the exit fee.
Settlement and Documentation:
A settlement summary will be provided, detailing the distribution of the exit fee among the contributors. This summary will also include any remaining obligations or deliverables that need to be addressed.
All parties will receive documentation confirming the withdrawal, settlement, and closure of the project.
Support and Future Collaboration:
Even after a withdrawal, we remain committed to supporting your business. Should you wish to revisit the project in the future, or if new projects arise, our team is ready to assist with planning, resourcing, and execution.
Contact Us
If you're considering withdrawing a project or have questions about this policy, we encourage you to reach out to us. We’re here to help you make the best decision for your business and ensure that all processes are handled smoothly and fairly.
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